Bookwhen Booking / Ticketing / Travel

Whatever your activity, we make booking simple.

The online booking system for Classes, Courses, Workshops and Events.

Vendor: Bookwhen


Benefits

SAVE TIME

Quick and easy setup with optional online payments, it's simple for people to make a booking, and full of features to make your life easier.

Quick and easy setup with optional online payments, it's simple for people to make a booking, and full of features to make your life easier.

STAY ORGANISED

All of your booking and attendee information neatly wrapped up in one place reduces the overhead of managing your business or office life.

All of your booking and attendee information neatly wrapped up in one place reduces the overhead of managing your business or office life.

FILL YOUR EVENTS

Collect money upfront to reduce no shows, combined with the waiting list to fill cancelled places. Increase commitment from your attendees with early bird tickets and block booking discounts.

Collect money upfront to reduce no shows, combined with the waiting list to fill cancelled places. Increase commitment from your attendees with early bird tickets and block booking discounts.

MULTIPLE TICKETS PER BOOKING

Multiple tickets can be selected prior to checkout, enabling the booking and payment of... Learn More

Multiple tickets can be selected prior to checkout, enabling the booking and payment of... Learn More

WAITING LISTS

A fair system which lets you choose how much time customers get to respond to a space b... Learn More

A fair system which lets you choose how much time customers get to respond to a space b... Learn More

CUSTOM BOOKING FORMS

Choose from a range of field types including drop down lists and validation - to ensure... Learn More

Choose from a range of field types including drop down lists and validation - to ensure... Learn More

CUSTOM SCHEDULE PAGES

List your upcoming events or available slots in a clear and simple list so people can e... Learn More

List your upcoming events or available slots in a clear and simple list so people can e... Learn More

TICKET TYPES

Create multiple ticket types for any event - including course tickets, family/group tic... Learn More

Create multiple ticket types for any event - including course tickets, family/group tic... Learn More

ONLINE AND OFFLINE PAYMENTS

Choose whether to make online payment mandatory to complete a booking, or offer full fl... Learn More

Choose whether to make online payment mandatory to complete a booking, or offer full fl... Learn More

MULTIPLE ADMINS AND ROLES

Invite colleagues to join your Bookwhen account. If you wish, you can also restrict the... Learn More

Invite colleagues to join your Bookwhen account. If you wish, you can also restrict the... Learn More

ATTACH DOCUMENTS AND FILES

Attach documents to your events and securely host on the Bookwhen server. Learn More

Attach documents to your events and securely host on the Bookwhen server. Learn More

CONFIRMATION AND REMINDER EMAILS

Your attendees will receive .ics calendar file for the event, and a reminder before the... Learn More

Your attendees will receive .ics calendar file for the event, and a reminder before the... Learn More

DESIGNED FOR MOBILE AND TABLET

Bookwhen scales perfectly for mobiles and tablets. Learn More

Bookwhen scales perfectly for mobiles and tablets. Learn More

DISCOUNT CODES AND BLOCK BOOKING DISCOUNTS

Create unique discount codes and restrict the event or ticket they can be used on. Bloc... Learn More

Create unique discount codes and restrict the event or ticket they can be used on. Bloc... Learn More

CALENDAR FEED

Easily link your schedule page to a calendar app. There's a public option and a private... Learn More

Easily link your schedule page to a calendar app. There's a public option and a private... Learn More

MULTIPLE SCHEDULE PAGES

If you operate completely independent sets of events, then you can publish these on sep... Learn More

If you operate completely independent sets of events, then you can publish these on sep... Learn More

API

Use our API to fully integrate Bookwhen into your website. See the developer documentat... Learn More

Use our API to fully integrate Bookwhen into your website. See the developer documentat... Learn More

COMMISSION PAYMENTS FOR FRANCHISEES

If you're a franchisor and want to take commission payments from your franchisees, then... Learn More

If you're a franchisor and want to take commission payments from your franchisees, then... Learn More

LANGUAGES

Currently available in English, French, German, Swedish and Spanish. Learn More

Currently available in English, French, German, Swedish and Spanish. Learn More

SUPPORT

The system offers in-app support chat or help via standard support email. We're friendl... Learn More

The system offers in-app support chat or help via standard support email. We're friendl... Learn More

Features

MULTIPLE TICKETS PER BOOKING

Multiple tickets can be selected prior to checkout, enabling the booking and payment of multiple classes, or multiple people on a single event at the same time.

WAITING LISTS

A fair system which lets you choose how much time customers get to respond to a space becoming available. Bookwhen automatically handles the waiting list - maximising ticket sales and ensuring your events are always full!

CUSTOM BOOKING FORMS

Choose from a range of field types including drop down lists and validation - to ensure you get all the necessary and correct information from your attendees.

CUSTOM SCHEDULE PAGES

List your upcoming events or available slots in a clear and simple list so people can easily select the event or time that suits them. List can easily be filtered by making simple adaptions to your schedule page hyperlink.

TICKET TYPES

Create multiple ticket types for any event - including course tickets, family/group tickets and membership tickets. You can also restrict when tickets are available - perfect for 'early bird' tickets.

ONLINE AND OFFLINE PAYMENTS

Choose whether to make online payment mandatory to complete a booking, or offer full flexibility by giving the option to pay later. There's also an option to pass on payment gateway fees to your customers.

MULTIPLE ADMINS AND ROLES

Invite colleagues to join your Bookwhen account. If you wish, you can also restrict their access levels and decide whether they receive email notifications.

ATTACH DOCUMENTS AND FILES

Attach documents to your events and securely host on the Bookwhen server.

CONFIRMATION AND REMINDER EMAILS

Your attendees will receive .ics calendar file for the event, and a reminder before the event. You can set when this reminder is sent.

DESIGNED FOR MOBILE AND TABLET

Bookwhen scales perfectly for mobiles and tablets.

DISCOUNT CODES AND BLOCK BOOKING DISCOUNTS

Create unique discount codes and restrict the event or ticket they can be used on. Block booking discounts are calculated automatically upon checkout.

CALENDAR FEED

Easily link your schedule page to a calendar app. There's a public option and a private option, which also includes all of the name of the attendees booked onto the event.

MULTIPLE SCHEDULE PAGES

If you operate completely independent sets of events, then you can publish these on separate schedule pages, but manage them all under a single account.

API

Use our API to fully integrate Bookwhen into your website. See the developer documentation at developer.bookwhen.com for more information.

COMMISSION PAYMENTS FOR FRANCHISEES

If you're a franchisor and want to take commission payments from your franchisees, then Bookwhen can support this.

LANGUAGES

Currently available in English, French, German, Swedish and Spanish.

SUPPORT

The system offers in-app support chat or help via standard support email. We're friendly folk, keen to help wherever possible.

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